July 14, 2011 Board Meeting Minutes
July 14, 2011
Present- Tanya, Brice, Fred, Jen, Beth (PJ Morgan)
v Financial
§ Current balance
We asked Beth to obtain 2 separate accounts for cash flow and insurance proceeds
Beth will contact PS to see what money they are holding back. PS did a $4k transfer to PJ Morgan at the end of last month.
We need to know from PS: payable amount, operating account balance, and any amount holding back.
§ Dues status (who’s behind & totals)
Very long list due to transition. Beth will set up to have dues ACH by the 2nd of each month; homeowners have 10 days to pay and on the 11th, late notices will be mailed out then liens will be placed if no payment has been made. Next month of nonpayment, foreclosure proceedings begin. Carlos Telez-Mendez most in arrears. Beth to follow up with homeowners.
§ ACH withdrawal of dues - Board
o Pull on the 2nd?
Yes
§ 2 signature/approvals for bill payment
2 signatures to approve invoice- President and Treasurer
§ Financials out on +5?
Yes
v Siding
§ Funds available
82k; need to know cash position before we make any other financial decisions.
o Next project to tackle (lighting, weeds in common area)
Thinking of ways to cover grounds to eliminate weeds, Architectural Committee, Jason Brown, Dustin’s neighbor. We will ask if he will join then do a proposal on what we need.
§ Walk through findings – Fred
Additional $3000 to fix downspouts, wavy siding.
o Meter decommissioning
2 electrical meters used for construction. Costing HOA $35 month.
§ 3rd party review (Hahn) - Fred
Fred talked to him and they are using materials as specified. Final report should be received shortly.
v Lightning strike
§ Status and costs update – Fred
$350 has been paid. No findings of any damage on roof.
§ Forrest AC repair approval
Beth will ask FB why approved when the covenants say that it is not covered. IE: it is the homeowner’s responsibility because that AC covers only their dwelling. Beth to investigate further.
v Ahern
§ Status and costs update – Fred
$1100 paid, another invoice for $890. Need to get into HUD unit. They will not call Beth back. She will send notice of entry out to them.
v Lisa Vondra - 5923 N 166th Court
§ Leaking windows – HOA responsibility?
No. She will need to contact Marasco if he promised her to fix these. This is an agent and seller issue. Beth to follow up with Lisa.
v Legal – Tanya
§ Triton
Dave has not replied yet. Hoping to see Sue Clark settle
§ Safford
They have been paid. We would like to walk away from this. Need to follow up with Dave on probability of winning.
Brice to meet with Todd.
§ Jami Helms - 6007 N 167th Plaza
o Abandoned/foreclosed?
Find out who owns house. Beth to investigate.
o Winterized sticker on door (6/12/11)
o Need to find out who owns
· Dues collection
$1300 and $94 lien on property; Beth to call to see if we can leave heat on and accrue
costs.
· Must be heated during winter
§ 16754 Crown Point Plaza
o Dues & repair costs
Beth is still digging. There is a lien on property for $990, $26.62, & $94.
· Mold mitigation
o Heat during winter
o US Bank contact?
Beth still digging.
v Architectural Request approval
To stay consistent, Jesse needs to fill out the form for the deck stairs.
v Going forward
§ Communication
Keep Tanya in loop. She has some upcoming items/projects at work.
§ Project list on shared site?
Brice showed website. Tanya gave Brice an excel sheet so we can stay on top of projects.
Web address: http://village1.ydasite.com
In : Board Meeting